Ministry Team
Finance & Facilities Ministry Team
Position Description
To support the administration of the financial and building operations of the congregation, to ensure that material resources entrusted to the church are directed to serve its religious and charitable purposes. Included in the responsibilities of the Finance & Facilities Ministry Team are those of a Stewardship Committee as defined by the United Church of Canada Manual. The Treasurer shall be a corresponding member of the Finance & Facilities Ministry Team, and this Ministry Team shall provide supervision and accountability for administrative and building staff.
Members of the Finance & Facilities Ministry Team
A Chairperson, and one to three coordinators for specific task groups ( the Minister is a member of the Finance & Facilities Ministry Team ).
Duties
To create a vision and a plan to accomplish the purpose of the Finance & Facilities Ministry Team, seek Council approval for the plan, and implement the plan by allocating specific tasks to individuals or task groups; to manage the Finance & Facilities Ministry Team’s approved budget, and propose a budget for the next church year; to provide support for the task groups and co-ordinate the volunteer and paid staff of this area of ministry.
Specific tasks
Financial management
Solicit, receive and allocate funds in the best interests of the congregation and consistent with the LUC Mission Statement; promote congregational awareness of LUC financial needs; encourage people to give time, talents, and money to LUC and the United Church of Canada Mission & Service Fund; forecast revenues and expenditures; create an annual budget which reflects LUC priorities and available resources, and seek congregational approval for the annual budget; create procedures to receive, record, safeguard and report all revenue received by LUC; create procedures to disburse funds as authorized by Council and to record and report all disbursements; comply with the procedures outlined in the Financial Manual of the United Church of Canada; monitor routinely to ensure that all procedures are followed; and liaise with LUC Trustees.
Facilities management
Ensure that the LUC building, property and equipment are in clean, safe, accessible and hospitable condition; co-ordinate professional and volunteer property care; create LUC property maintenance and renovation plans and implement the plans approved by Council; manage the allocated property budget; create and monitor policies and procedures for the LUC space use; and create and monitor health and safety practices. `
Administration management
Ensure that the office management serves LUC needs; collaborate with the Office Administrator to meet the office administration needs of the congregation within the approved budget; oversee the management of office infrastructure (plan, monitor, repair, replace the phones, computer equipment, supplies); oversee management of meeting records and archives.
Current Members of the Finance & Facilities Ministry Team:
Chair Raj Retnanandan Facility Bookings Office Administrator Facilities Management Roger Scroggins / Don Linton Counting Coordinator Sue Spratt ADP Payroll Administrator Elizabeth Wegg
2024 Pledgefest Committee Beckie Scroggins, Nancy Gillean