Ministry & Personnel Committee

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Position Description

  • To advise and support Council, all Ministry Teams, and the congregation to ensure good employment practices by the congregation with it’s ministry personnel and lay staff, following the Ministry & Personnel Handbook of the United Church of Canada.

Members of the Ministry & Personnel Committee

  • A Chairperson, and at least two other members with relevant expertise. (Neither ministry personnel, nor lay staff shall be members of the Ministry & Personnel Committee.)

Duties

  • To advise and consult staff, all Ministry Teams and Council in establishing position descriptions, and monitor compliance with terms of employment for each employee by the church; to establish and monitor routine procedures for monitoring staff time; to monitor arrangements made by a Ministry Team, and Council for relief staffing, paid or volunteer, when staff take time off; to advise all Ministry Teams and staff as they establish goals and objectives, and to encourage regular reporting to the Ministry & Personnel Committee by staff of progress and challenges.

  • Annually in May and June of each year: to coordinate a performance review for each staff person, soliciting feedback from colleagues and volunteers with whom they work.

  • Annually in December and January: to participate in budgeting for the coming fiscal and calendar year, regarding salaries and benefits for paid staff, and budget for relief staff ; to inform Council and all Ministry Teams before any decisions to open, change, or terminate employment; to maintain required good employment practices, including regular updating of position descriptions; to maintain confidential and secure personnel records for all employees, accessible in their entirety only to Ministry & Personnel Committee members, any necessary portions of the employee records accessible to the ADP Payroll Facilitator only as required to accurately prepare payroll and, upon request, to the employee; to liaise with staff and all Ministry Team representatives to advise and consult in developing and monitoring goals and objectives for staff.

Current Members of the Ministry & Personnel Committee:

Chair Nancy Gillean Member at Large Hank Klassen

Member at Large Position filled, and to be ratified January 18, 2023